Privacy Policy

Last updated: March 7, 2026

1. Introduction

OptimailHub ("we," "us," or "our") is a B2B lead generation company headquartered in Hyderabad, Telangana, India. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.optimailhub.net or engage with our services.

2. Information We Collect

Personal Information

When you interact with our website or services, we may collect:

  • Name and job title
  • Business email address
  • Phone number
  • Company name and industry
  • Messages or inquiries submitted through our contact form

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address and approximate geographic location
  • Browser type and version
  • Device information and operating system
  • Pages visited, time spent, and navigation paths
  • Referring website or source

3. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and provide customer support
  • Deliver our B2B lead generation, ICP definition, database building, and email outreach services
  • Send relevant communications about our services (with your consent)
  • Improve our website, services, and user experience
  • Analyze website traffic and usage patterns through analytics tools
  • Comply with legal obligations

4. Data Sharing & Disclosure

We do not sell, rent, or trade your personal information. We may share data with:

  • Service providers — Trusted third-party tools for email delivery, analytics, and hosting that help us operate our business
  • Legal requirements — When required by law, regulation, or legal process
  • Business transfers — In connection with a merger, acquisition, or sale of assets

5. Cookies & Tracking

Our website uses cookies and similar technologies to enhance your browsing experience and collect analytics data. We use Google Analytics to understand how visitors interact with our site. You can control cookie settings through your browser preferences.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. Contact form submissions and inquiry data are retained for up to 24 months unless you request earlier deletion.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your personal data
  • Opt out of marketing communications
  • Withdraw consent at any time

To exercise any of these rights, please contact us at teja.babu@optimailhub.net.

9. Third-Party Links

Our website may contain links to third-party websites (LinkedIn, Instagram, WhatsApp, Calendly). We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.

10. Children's Privacy

Our services are designed for businesses and professionals. We do not knowingly collect personal information from individuals under the age of 18.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this page periodically.

12. Contact Us

If you have any questions about this Privacy Policy, please contact us: